Personal data is any information relating to an identified or identifiable natural person; an identifiable natural person is a person who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
Where do we store your personal data?
Personal data that we collect from you is stored within the European Economic Area (EEA) but may also be transferred to and processed in a country outside EU/EEA. Atea uses vendors for mail, cloud services, antimalware, firewalls, authentication etc. when personal data may be transferred to and processed in a country outside EU/EEA. Any each such transfer of your personal data is carried out with accordance with applicable laws. For transfers outside EU/EEA Atea uses Standard Contractual Clauses as appendix to our data processing agreements according to the Chapter V of the GDPR.
Recipients of personal data
We do not sell, trade or otherwise transfer your personal information to third parties. Exceptions are trusted third parties that help us to run the site, conduct our business, deliver the goods you order or provide service, if these parties agree to keep the information confidential and not use it for other purposes that not agreed upon.
Why do we collect your personal data?
We collect your personal data only when have legal basis for it. For every specific process of personal data, we collect from you, we inform you whether the provision of personal data is statutory or required to enter a contract and whether it is an obligation to provide the personal data and possible consequences if you choose not to.
We will only store your personal data for as long as it´s necessary to perform our contractual obligations and if required by statutory storage time. When we store your personal data for purposes other than our contractual commitments, such as consent when you sign up to our events or receive newsletter via email, we save the data only if necessary and / or statutory for the purpose.
When there is no longer a purpose or legal obligation of storing the personal data, it is deleted or anonymized.
Personal data that is only collected for a specific purpose is kept to a minimum to be able to perform the purpose, also known as data minimization.
Your personal rights
You have the right to submit eventual complains about processing of your personal data to the national supervisory authority.
Transfer to third Country
Information we collect about you can be processed, stored and transferred between all Atea subsidiaries in the countries we operate in. All Atea subsidiaries have signed an internal Data Processing Agreement having unified data protection across all subsidiaries. However, Atea will not transfer the personal data you provide us to countries outside the European Economic Area (EEA) without explicitly informing you about that transfer.
Links to third parties
We may, at our discretion, publish or offer third-party products on our website at our discretion. These third-party websites have their own, independent privacy rules. We therefore take no responsibility for the content and activities of these linked sites. However, as we want to protect the privacy of our site, we welcome comments on these websites.
Atea reserves the right to update or change this Policy at any time and you should visit this site regularly to obtain the latest version.
How to contact us
Categories of Personal data we collect
Atea eShop account and online purchase
When you call to our Servicedesk to inform about incident or a problem that has occurred in your company, we record and store all your inbound telephone calls for ninety (90) days for quality assurances and complains investigation purpose.
We always inform you before conversation starts that this call will be recorded. You can choose not to be recorded and continue the conversation.
Servicedesk case and incident handling
When you contact Atea Servicedesk, your personal data will be stored in our ticketing system for the purpose to handle the case. The personal data processed is the data you provide when submitting the case/incident, like for example:
Name, phone number, email address, organization, job title, department.
The personal data is processed by Atea as the data Controller since we need to register contact information for a case or incident to solve the case and be able to contact you regarding the case. Personal data is also stored for a historical purpose to be able to return to a case afterwards, both for learning purposes and for history. Based on this, the personal data is stored for 5 years after a case is closed. After resolving the case you receive user satisfactory evaluation email which is related to the case number and will be stored for 5 years together with the case information.
The legal basis for the processing of personal data is a legitimate interest. Atea’s interest lies in the fact that we need contact information for the individual who has submitted a case so that we can carry out our tasks and handle the case. Included in the assessment of the legitimate interests are the type of personal data that only includes contact information.
Authorization to Atea systems
We have control authorization mechanisms for you to safely authenticate to our systems. The authorization is handled by a trusted identity provider.
There are two ways to authenticate to be able to get access to relevant systems in Atea.
User ID (email address) and password for authentication is used. Personal data in scope: email address, IP address. On authentication, email address and password will be verified by our identity provider through secure API. Logging of authentication is handled according to Atea directive for security logging.
Customer Active Directory authentication
Single Sign On for authentication is used. Personal data in scope: name, surname, email address, IP address. On authentication, first name, last name and email address is verified by customers’ Active Directory and passed to identity vendor. Logging of authentication is handled according to Atea directive for security logging.
We use your personal data to send company news, updates, information about other similar products and services, Atea’s events and newsletters etc. Personal data you provide to us by filling in the forms on our webpage is used only with your consent. We process following categories of personal data: name, surname, company name, email address, phone number. We store your data for direct marketing until you withdraw your consent.
To register for events organized by us, we process your contact information such as: name, company name, email address and phone number and store for the period which is determined in the event registering form. Your personal data is only processed to the extent that is necessary to fulfill the respective purpose.
For online events Atea is using a SaaS vendor where Atea is acting as a data controller for the following personal data:
- Event content: chat, video, event recording, event participation and registration date, CSV files with attendees’ list
When you as attendee register to online event, after registration you receive email from Atea’s SaaS vendor with the link to be able to connect to online event. Therefore, you need to create a user account in Atea’s SaaS vendor event platform. Atea’s SaaS vendor is responsible and acts as data controller for your user account. Following personal data is in scope:
- Attendee account in Hopin platform
- Personal details in attendee’s Hopin account
When you visit any website, it may store or retrieve information on your browser, mostly in the form of cookies. This information might be about you, your preferences or your device and is mostly used to make the site work as you expect it to. The information does not usually directly identify you, but it can give you a more personalized web experience.
Cookies are widely used to “remember” you and your preferences, either for a single visit (through a “session cookie”) or for multiple repeat visits (using a “persistent cookie”). They ensure a consistent and efficient experience for you as a visitor, and perform essential functions such as allowing you to register and remain logged in. Cookies may be set by the site that you are visiting (known as “first party cookies”), or by third parties, such as those who serve content or provide advertising or analytics services on the website (“third party cookies”).
Below is a detailed list of the cookies we use on our websites. Our websites are scanned with a cookie scanning tool regularly to maintain a list as accurate as possible. We classify cookies in the following categories:
- Mandatory Cookies
- Functional Cookies
- Marketing Cookies
You can opt-out of each cookie category (except mandatory cookies) by clicking on the “cookie settings”.
These cookies are necessary for the website to function and cannot be switched off in our systems. This enables the website to provide enhanced functionality and personalization. They may be set by us or by third party providers whose services Atea have added to our pages. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in or filling in forms. Blocking these cookies may affect the performance of the site. These cookies do not directly store personal information but are based on uniquely identifying your internet browser and device.
These cookies allow Atea to monitor traffic and sources to be able to measure and improve the performance of our site. They help us to know which pages are the most and least popular and see how visitors move around the site. All information these cookies collect is aggregated and therefore anonymous. If you do not allow these cookies, Atea will be less able to optimize and analyze the Sites’ performance.
These cookies may be set through our site by our advertising partners and social media services. Anonymized data can be shared with third parties to build a profile of your preferences and show you relevant adverts on other sites with your friends and networks. They do not directly store personal information but are based on uniquely identifying your internet browser and device, which can be used to build up a profile. If you do not allow these cookies, you will experience less targeted advertising and will not be able to use or see these sharing tool
Last reviewed: 12.05.2022